Residential Life at Avantika University

Avantika University’s residential facilities are designed to promote interaction, collaboration, and a vibrant sense of community. The hostels foster ownership, discipline, and friendships that last through the academic years and beyond.

Hostel Facilities & Allotment

• Two hostel blocks: Aavaas 1 (Girls) and Aavaas 2 (Boys), located within the campus near academic facilities.
• Rooms allotted on a first-come, first-served basis; twin or triple sharing.
• Each room includes: bed, mattress, bed sheet, pillow with cover, side table, study table, wardrobes, bookshelf, chairs, internet port, mug, bucket, and other essentials.
• Common laundry rooms with washing machines, dryers, and drying areas; laundry service three times a week (Mon/Wed/Fri).

Applicability of Rules

These rules apply to all hostels of the University.

Admission & Re-admission

• Apply via the prescribed form available at the hostel office or on the University website; submit before the deadline. Incomplete/wrong forms are not considered.
• Applications should be made at the start of the academic year or end of the previous year as communicated by the hostel office.
• Re-admission requires clearance of all previous dues. Students who have failed or dropped out may be re-admitted to the hostel.

Local Guardian & Visitation

• Parents should submit details of a local guardian with a signed, colored passport-size photo at the start of each academic year.
• Parents/local guardians may visit on the 2nd & 4th Sunday of every month only, carrying University-issued ID cards.
• All visitors must meet the Warden first; no other visitors are allowed unless accompanied by parents.

Room Allotment & Usage

• Rooms and furniture are allotted on a first-come, first-served basis; specific requests are subject to availability and not a right.
• Students must occupy only the assigned rooms; room changes require Warden’s approval. The Warden may re-allot rooms at any time.
• No extra furniture or personal electrical appliances beyond room fixtures. Music systems/TVs are not allowed in rooms. Violations may lead to confiscation and fines.
• Guests are not permitted in rooms without prior Warden permission.

Laundry & Outing Timings

• Laundry collection: Mon/Wed/Fri; delivery on the next service day.
• Students going outside during designated times must obtain prior permission. No outside stay from 8:00 PM to 6:00 AM.

Safety & Personal Property

• Students are responsible for their belongings; keep rooms/wardrobes locked when away.
• Switch off all electrical/electronic fixtures when leaving. Luxury items are discouraged; the University is not responsible for their security.

End of Program & Vacating

• No hostel stay after completion of the admitted degree. Fresh hostel admission is required upon admission to a new program.
• Rooms must be vacated at year-end with all furniture/fixtures; special extended stay may be permitted with additional charges.

Fees, Deposits & Mess

• Hostel fees payable per semester; late fees apply after the notified date.
• Mid-session admissions pay from the start of the academic year.
• Extended stay for course completion may be allowed on coordinator/Warden recommendation with fees in semester multiples (not for repeat exams).
• Refundable security deposit is mandatory; refunded upon program completion and exit.
• University mess/canteen is on payment basis; cooking is strictly prohibited in hostels. Mess charges are paid semester-wise in advance.

Attendance & Discipline

• Attendance twice daily (morning and evening) at set times; absence without prior intimation is an offense.
• Proxy or wrong entries are punishable. Students must return by 8:00 PM unless permitted.

Governance: AHMC

The Avantika Hostel Management Committee (AHMC), appointed by the Vice-Chancellor for a one-year term, assists the Warden. It includes Head–Student Services, House Masters, Chief Warden, all Wardens, 1–2 students per hostel, Medical Officer, and Sports Officer.

Reporting Issues & Emergencies

• Report disturbances or unforeseen events to the Warden immediately.
• In exigencies, students must vacate rooms when ordered by the Vice-Chancellor/Registrar; rooms may be opened if not vacated. The University is not responsible for private property left inside.

Cleanliness, Utilities & Pets

• Maintain cleanliness; dispose of waste in designated dustbins.
• Use water and electricity prudently.
• No pets allowed in hostels.

Meetings, Notices & Activities

• No parties/functions/meetings within hostels/campus without written permission of the Registrar/Dean/Warden.
• Routine hostel meetings (mess, sports, co/extra-curricular) require prior notice and Warden’s consent.
• No notices may be displayed/circulated without the Chief Warden’s signature/countersignature.

Strikes & Misconduct

• Strikes without due process are a serious breach and may result in expulsion.
• The Warden maintains a conduct register for misconduct and commendable acts.
• Indiscipline/misconduct is reported to AHMC; serious matters may go to the Registrar/Vice-Chancellor for action.
• If security is required, the Registrar (with Chief Warden) may vacate the hostel.

Punitive Actions

• Fines and recovery of full damage costs.
• Suspension/Expulsion from hostel; possible rustication from the University.
• Record of misconduct in personal file; campus placements privilege may be denied.
• No recommendations for further studies in severe cases.
• Appeals: Only to the Hostel Management Committee; against HMC decisions, appeal to the Vice-Chancellor (final).

Maintenance & Property Care

• Report pending civil, carpentry, electrical, sanitation works to the Warden/caretaker or via the Maintenance Register.
• No outdoor games (cricket/football, etc.) inside rooms, halls, or corridors. Damage costs will be recovered.

Conduct, Permissions & Law

• Do not engage in anti-national, anti-social, or undesirable activities on or off campus.
• Staying out for a day or more requires prior permission from the Dean/Warden.
• Off-campus law-and-order issues are the student’s responsibility and may also invite University action.

Health & Medical

• Contact the Medical Officer/Warden if unwell. Routine care is available on campus; tie-ups exist with renowned hospitals for specialized treatment.
• Students with infectious/contagious diseases cannot stay in hostels.
• In emergencies, students may be shifted to a hospital; parents/guardians will be informed.

Inspections, ID & Returns

• Rooms may be inspected anytime by authorized staff. Keep ID cards handy and show on demand.
• Students must report back after each vacation on the specified day and time; attendance is mandatory.

Transactions & Allotment Policy

• Campus transactions are cashless via multi-purpose cards.
• Room allotment is random and mandatory; each student must reside only in the room allotted by the University.